Free PDF to UBL Converter

What is UBL?

UBL (Universal Business Language) is a standard royalty-free library of standard electronic XML business documents. Unlike a PDF, which is essentially a digital image of paper, UBL is structured data. This means a computer system can read the "Total Amount" directly without guessing where it is on the page.

The Role of Peppol & XRechnung

• Peppol: A network protocol used primarily in Europe (and increasingly globally like in Singapore and Australia) for exchanging e-invoices. Peppol relies heavily on the UBL BIS Billing 3.0 standard.
• XRechnung: The specific German standard for e-invoicing (CII or UBL).
• Factur-X: A hybrid format (PDF + XML) used in France and Germany.

Our tool generates Standard UBL 2.1, which serves as the foundational layer for most of these compliance frameworks.

When dealing with invoices, privacy is paramount. Your documents contain sensitive data: Vendor Tax IDs, Client Addresses, and Transaction Values.

Most online converters ask you to upload your PDF to their cloud server. This creates a risk:

1. Data Interception: Files can be intercepted during upload.
2. Data Retention: Servers might store your invoice indefinitely.
3. Data Mining: Free services often "read" your data for analytics.

The pdfcanada.ca Advantage:

We use advanced WebAssembly (WASM) and browser-native OCR to process your PDF entirely on your device. Your invoice never leaves your computer. We physically cannot see your data.

Our engine uses a smart extraction layer to map visual text to UBL XML tags. Here is what happens under the hood:

• Vendor Recognition: We look for keywords like "IBAN", "VAT", and "Tax ID" to identify the `cac:AccountingSupplierParty`.
• Line Item Extraction: Tables are parsed to identify descriptions, quantities, and unit prices, converting them into `cac:InvoiceLine` elements.
• Total Calculation: We verify that the `cbc:TaxAmount` + `cbc:LineExtensionAmount` matches the `cbc:PayableAmount`.

This ensures that the XML output is not just valid code, but mathematically accurate business data.

Step 1: Upload Your Invoice

Navigate to the PDF to UBL Tool and select your PDF invoice. The tool works best with native PDFs (created from Word/Excel) but includes OCR for scanned documents.

Step 2: Automatic Data Analysis

Our local AI scans the document structure. It identifies the Invoice Date (mapped to `cbc:IssueDate`) and Currency (mapped to `cbc:DocumentCurrencyCode`).

Step 3: Verification & Editing

Since UBL requires strict formatting (e.g., dates must be YYYY-MM-DD), we provide a preview screen where you can correct any misread fields before generating the XML.

Step 4: Download Valid XML

Click Download to receive your `.xml` file. You can now import this into accounting software like Xero, Quickbooks, or submit it via a Peppol access point.